Settings
Updated
Open Settings in the sidebar on your Mac. Departments, locations, services, pay rates and Import Data are covered in Setting Up Your Business, and Permissions in Office Users & Permissions.
General
iCloud Status
Shows whether this Mac is signed in to iCloud and syncing. Kwilio needs iCloud to share data with your team.
Proximity Clock
Proximity clock-in lets employees clock in or out with one tap when their iPhone comes near the office Mac. Choose a Prompt mode:
| Mode | When the iPhone prompt appears |
|---|---|
| Enabled | For clocking in and clocking out |
| Clock In Only | Only for clocking in |
| Clock Out Only | Only for clocking out |
| Disabled | Never |
The Mac must be on and running Kwilio Scheduling for this to work. Changes reach employees' iPhones automatically. Proximity clock-in needs the Starter plan or above.
Attendance & Visit Exceptions
| Setting | Default | What it does |
|---|---|---|
| Early clock-in | 2 hours | How long before a shift starts employees can clock in to it. Set it to Off to allow clocking in at any time |
| Late threshold | 10 min | Minutes after the shift starts before an employee counts as late. Sends the late alert and flags the visit Late Clock-In |
| Missed threshold | 30 min | Minutes after the shift starts, with no clock-in, before the visit is Missed. Also the grace period after the shift ends before No Clock-Out is flagged |
| Length tolerance | 15 min | How far time worked can differ from the scheduled length before the visit is flagged Too Long or Too Short |
| Exception window | 30 days | How far back visits are checked for exceptions |
Exceptions update straight away. Employees' alerts use the new values after their next sync. See Visits.
Employee Documents
Expiry warning sets how many days before its expiry date a document counts as expiring. The default is 30 days.
Overtime & Time Rules
These apply to every employee unless you override them on the employee's profile.
Overtime
| Setting | Default |
|---|---|
| Enable Overtime Pay | Off |
| Overtime Period | Weekly (or Daily) |
| Overtime Threshold | 40 hours |
| Overtime Rate | 1.5× |
| Double Overtime | Off. Applies above a second daily threshold, such as California's 12 hours a day |
| Double OT Threshold | 12 hours a day |
| Double OT Rate | 2× |
Pay Period
Choose the Period Type (Weekly, Bi-Weekly, Semi-Monthly or Monthly) and the day the Week Starts On, which is used for weekly overtime.
Break Rules
Turn on Auto-deduct Break Time to take the required break off shifts automatically. By default, a 30-minute break is taken off shifts of 6 hours or more.
Time Rounding
The 7-Minute Rounding Rule is on by default: 1 to 7 minutes rounds down, and 8 to 14 minutes rounds up to the next 15. You can also choose a Rounding Method: Round Up, Round Down or Round to Nearest.
Compliance Rules
Compliance rules set the limits Kwilio checks your schedules against, like the longest day someone can work or the rest they need between shifts.
| Rule type | What it checks |
|---|---|
| Minimum Break | Shifts over a set length get a break of a set length, paid or unpaid |
| Daily Hours Limit | The most hours someone can work in a day |
| Weekly Hours Limit | The most hours someone can work in a week |
| Advance Notice | How many days ahead schedules must be published |
| Rest Between Shifts | The least time between one shift ending and the next starting |
| Late Change Penalty | Changes made within a set window of the shift |
| Max Consecutive Days | The most days in a row someone can work |
Templates
Click Import Template (or Browse Templates) to start from a built-in rule:
- Federal (FLSA): weekly overtime threshold, recommended rest between shifts
- California: meal breaks, rest breaks, daily and double overtime, 6 consecutive days, clopening protection
- New York City: Fair Workweek 14-day advance notice and late change penalty, clopening protection
Imported rules are yours to edit. Click Add Rule to create one from scratch.
You're responsible for making sure your rules follow the law where you operate. The templates are starting points only, not legal advice.
Plan & Billing
Shows your current plan, what you're using against its limits (employees, locations and office users) and when it renews.
Plans are bought on the Mac through the App Store, as monthly or yearly subscriptions. Yearly billing saves up to 30%. Pro includes a 14-day free trial.
| Free | Starter | Pro | Business | |
|---|---|---|---|---|
| Employees | 5 | 15 | 50 | 150 |
| Locations | 1 | 1 | 3 | Unlimited |
| Office users | 1 | 2 | 5 | Unlimited |
| Report history | 30 days | 1 year | Full | Full |
| Report export | ✓ | ✓ | ✓ | |
| Proximity clock-in | ✓ | ✓ | ✓ | |
| Apple Intelligence | ✓ | ✓ | ||
| Employee documents | ✓ | ✓ |
When you hit a limit, Kwilio shows which plan you need. Click Manage Subscription… to change or cancel your plan in your Apple Account.
If the plan was bought on another office Mac, manage it from the Apple Account that bought it.
The employee iPhone app is always free, and clocking in is never limited.