The iPhone App
Updated
This page is written for employees. Managers can share it with their team.
Connecting to your employer
- Install Kwilio Scheduling from the App Store. It's free
- Make sure you're signed in to iCloud on your iPhone
- Tap the invite link your employer sent you. The app opens and connects to your schedule
- Wait a few seconds while your schedule syncs from iCloud
If the app says No Employee Profile, ask your manager to send you an invite link. If it says Employer Connection Lost, ask them to resend the link and tap it again. Any time you've already recorded is kept.
If you work for more than one business that uses Kwilio, each one appears under My Employers in Profile.
The tabs
| Tab | What's there |
|---|---|
| Dashboard | Your shift today, the clock, this week's calendar and your recent time entries |
| Time Clock | Clock in and out, start and end breaks, and your full time card history |
| Open Shifts | Shifts you can request, and the requests you've made |
| Profile | Your details, iCloud sync status and your employers |
Tap the message button on the Dashboard to message the office.
Your schedule
The Dashboard shows a week strip and a timeline of your day. Tap a shift to see:
- Where it is, with Get Directions to open it in Maps
- The service, times and break
- Your clock-in and clock-out times
- The shift's tasks
Clocking in
- Tap Clock In on your shift, or on the Time Clock tab
- Slide Slide to Clock In to confirm
A few things can stop you clocking in:
- You're too far from the job site. If the shift has a location, you need to be within 100 m of it. The app shows how far away you are. Tap Check Location Again once you've arrived
- It's too early. By default you can clock in up to 2 hours before a shift starts. Your employer can change this
While you're clocked in, the timer shows on your Dashboard, on the Lock Screen and in the Dynamic Island.
Breaks
Tap Start Break when you go on break and End Break when you're back. Your break time is tracked and taken off your hours. You'll get a reminder when your break is ending, and another if you've been on break for a long time.
Clocking out
- Tap Clock Out
- Slide Slide to Clock Out to confirm
You can clock out from anywhere. If you're away from the job site, the distance is recorded with your time.
Clocking in at the office
If your employer has turned on proximity clock-in, walking up to the office Mac makes your iPhone show You're near the office. Tap Clock In (or Clock Out), or Not right now to dismiss it. If you dismiss it, it won't show again for 5 minutes.
The office Mac needs to be on and running Kwilio Scheduling for this to work.
Shift tasks
Some shifts come with a checklist. While you're on the shift, the Dashboard shows how many tasks are done. Tap to open the list and tick tasks off as you finish them. You can add a note to any task.
Required tasks are marked. You can complete tasks during the shift and for up to 48 hours afterwards.
Notifications
The app reminds you when:
- A shift is about to start
- You haven't clocked in and you're running late
- You've missed a shift
- A shift is about to end
- A break is ending, or you've been on break a long time
Open shifts
See Open Shifts & Swaps.
Messages
Message the office without sharing your personal phone number. Tap the message button on the Dashboard, type your message and send it. Replies from the office appear in the same conversation, and the button shows a badge when you have unread messages.