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Apple Intelligence

Updated

Overview

Kwilio Projects includes Apple Intelligence features that use on-device AI to automate time-consuming writing tasks and surface smart suggestions. All AI processing happens privately on your device — no data is sent to Kwilio's servers or any third party.

Requirements:

  • A device that supports Apple Intelligence, with Apple Intelligence turned on
  • The free plan includes 5 AI uses to try it out; Premium makes it unlimited

AI Project Descriptions

When creating or editing a project, Kwilio Projects can write the notes/description field for you.

  1. Open the Project form (new or edit)
  2. Enter the project Name, Category, and Priority
  3. Tap Generate with AI
  4. Apple Intelligence drafts a project description based on those details
  5. Edit the result or use it as-is

This is useful for quickly documenting a project brief before sharing it with your team.

Smart Invoice Generation

The most powerful AI feature in Kwilio Projects. Smart Invoice analyses your project and produces a complete, itemised invoice draft. See the full guide at Invoices & PDF Export.

What the AI generates:

  • Total amount — estimated from tasks, timeline, and project context
  • Line items — individual work items with description, quantity, rate, and subtotal (categorised as Development, Design, Consulting, etc.)
  • Tax recommendations — suggested tax treatment for your type of work
  • Payment terms — e.g. "Net 30", "Due on receipt"
  • Due date suggestion — based on project timeline
  • Rationale — plain-language explanation of the invoice structure

To use it:

  1. Make sure the project has a Client and at least one Task
  2. Open the project → open the AI menu in the toolbar → AI Invoice
  3. Review the AI suggestions in the sheet that appears
  4. Tap Apply to populate the invoice form
  5. Adjust any fields and save

AI Task Descriptions

The task form has the same Generate with AI button. Apple Intelligence uses the task name, its project and its priority to write a short description you can edit.

Client Status Updates

Open a project, then choose AI → Client Update. Apple Intelligence writes a progress email for the client, with a subject, a message in the tone you pick, and a few quick highlights you can paste into Slack or a chat. Review it, edit it, then copy or send it.

AI Tasks and Smart Insights

The same AI menu has two more tools:

  • AI Tasks suggests tasks for the project based on what it is and what is already on it
  • Smart Insights looks at the project and recommends next steps

Privacy

Apple Intelligence in Kwilio Projects:

  • Runs entirely on-device using Apple's private AI models
  • Does not transmit project names, client data, or task details to any server
  • Can be used without an internet connection
  • Stops after your 5 free uses until you upgrade to Premium

To check whether Apple Intelligence is active on your device, look for the availability indicator in the Smart Invoice sheet or Project Description generator. If your device doesn't support Apple Intelligence, these features are hidden rather than shown as broken.