Kwilio Scheduling for Mac
Shifts, time clock and payroll for teams in the field.
Also available on iOS. View all platforms →
Your office on Mac. Your team on iPhone.
Kwilio Scheduling is the scheduling and time tracking app for teams that work out in the field: cleaning crews, home care, security, maintenance and any business with people on the move. Plan shifts on your Mac, and your team sees them, clocks in and stays in touch from their iPhone.
There's no separate account to create and no server to manage. Your data syncs privately through iCloud between every office Mac and your team's iPhones.
Coming soon to the App Store for Mac and iPhone.
Your office on Mac
Dashboard
Today's shifts, active employees, open shifts and hours this week, all on one screen.
Calendar and schedules
See every team member's day on one hourly timeline, with clock-ins showing as they happen. Build weekly schedules, reuse recurring patterns and assign shifts in bulk.
Open shifts and swap cover
Post a shift and let your team request it, then approve who gets it. When someone can't make a shift, Apple Intelligence ranks who's best placed to cover it.
Time tracking and visit verification
Review every clock-in and clock-out, then approve hours in a click. See where each shift was clocked in, checked against the job site.
Burnout risk
Hours, work streaks and upcoming shifts flag who needs a break before it becomes a problem.
Reports
Timesheets, hours summary, billing, visit verification and attendance, ready to export for payroll.
Messages and audit trail
Talk one-on-one with anyone on your team. Every change to schedules, hours and employees is on the record.
Your team on iPhone
- See today's shift, where to go and what to do, with a map and directions.
- Clock in and out with one tap. Breaks and hours are tracked automatically.
- A Live Activity keeps the shift timer on the Lock Screen and in the Dynamic Island.
- Proximity clock-in: walk up to the office Mac and the iPhone offers to clock you in.
- Request open shifts and see the answer right away.
- Full time card history for every week and month.
- Message the office without sharing personal phone numbers.
The iPhone app is free for employees, and clocking in is never limited on any plan.
Apple Intelligence
On supported devices, Apple Intelligence can draft a schedule from a plain description, suggest the right person for a shift, recommend shift swaps and summarise how your schedule is working. It runs on device, so your team's data stays private.
Employee documents
Keep licences, permits and certifications with each employee. Kwilio reads expiry dates from scanned documents and warns you before anything lapses.
Plans
Start free with up to 5 employees. Upgrade on your Mac as your team grows, with monthly or yearly subscriptions through the App Store. Pro includes a 14-day free trial.
| Plan | Free | Starter | Pro | Business |
|---|---|---|---|---|
| Employees | 5 | 15 | 50 | 150 |
| Locations | 1 | 1 | 3 | Unlimited |
| Office users | 1 | 2 | 5 | Unlimited |
| Report history | 30 days | 1 year | Full | Full |
| Report export & proximity clock-in | — | ✓ | ✓ | ✓ |
| Apple Intelligence & employee documents | — | — | ✓ | ✓ |
| Employee iPhone app & clock-in | ✓ | ✓ | ✓ | ✓ |
Pricing will be confirmed when the app launches on the App Store.
Privacy
Your schedules, time cards and messages live in your private iCloud account, not on a Kwilio server. There's no Kwilio account to sign up for, no tracking and no ads. Apple Intelligence features run on device.
Requirements
- iPhone: iOS 26 or later
- Mac: macOS 26 or later
- Apple Intelligence features need a device that supports Apple Intelligence