How to Invoice Clients from Your Mac or iPhone
Kwilio Projects lets you generate professional invoices directly from your project data — no separate invoicing app needed. Works on macOS and iOS.
For most freelancers, invoicing is the last step of a project — and the most friction-filled. You finish the work in one app, then open a separate invoicing tool, manually recreate what you did, and hope you didn’t miss anything. It’s slow, error-prone, and frankly annoying.
Kwilio Projects solves this by building invoicing directly into your project management workflow. When the work is done, the invoice is already there.
The Problem with Separate Invoicing Apps
When your tasks live in one app and your invoices in another:
- You have to manually transfer line items, which takes time and introduces errors
- It’s easy to forget to bill for something if it’s not in front of you
- You lose the connection between what you delivered and what you charged
- You’re paying for (and learning) two separate tools
Kwilio Projects eliminates the gap between “work done” and “invoice sent.”
How Invoicing Works in Kwilio Projects
Projects Become Invoices
Every project in Kwilio Projects has a client attached. When a project wraps up, you can generate an invoice directly from that project — pulling in the work you’ve logged without any copy-paste. Your deliverables become line items.
Professional Invoice Output
Invoices from Kwilio Projects look professional. They include your client’s details, a clear breakdown of work, payment terms, and totals. You can send them directly or export them for your records.
Track Payment Status
Sent an invoice? Mark it as sent. Client paid? Mark it as paid. Kwilio Projects keeps a clear record of outstanding vs. settled invoices so you always know what’s still owed.
AI-Powered Invoice Suggestions
Kwilio Projects uses Apple Intelligence to suggest invoice line items based on your project work — helping you describe your deliverables clearly and professionally without staring at a blank form.
Working on iPhone vs. Mac
The workflow adapts to where you are:
On your Mac: A full-screen experience for creating projects, building out task lists, and generating detailed invoices when a project closes.
On your iPhone: Check project status, log completed tasks, and review outstanding invoices between meetings. If a client pays early, mark the invoice settled right from your phone.
Everything stays in sync via iCloud across your Mac, iPhone, and iPad.
Who This Is For
Kwilio Projects is the right tool if you:
- Manage multiple client projects simultaneously
- Bill hourly or per-project and need invoices that reflect actual deliverables
- Want to stop copying work from a project app into an invoicing app
- Prefer a native Apple app over a web-based SaaS tool
If you just need to send the occasional simple invoice without project tracking, a standalone invoice app might be simpler. But if you’re managing real projects with real deliverables, the integration saves meaningful time.
Get Kwilio Projects
Kwilio Projects is free to download with in-app purchase to unlock full features.
Download on the App StoreAvailable on macOS, iOS, iPadOS, and visionOS. Stop switching between apps to invoice your clients.